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Performance Assessment Framework Approved

22 September 2015   10:36   news   1606 visit   0 comments

On 21 September 2015, the Board approved the following decision via electronic vote.

Decision Point: GF/B33/EDP18: Approval of the Governance Performance Assessment Framework

1.      Based on the recommendation of the Transitional Governance Committee, the Board approves the Governance Performance Assessment Framework, as set forth in Annex 1 to GF/B33/ER11 (the “Framework”).

 

2.     The Board agrees with the approach for partially implementing the Framework in 2015, as described in GF/B33/ER11, and acknowledges that full implementation of the Framework will start in 2016.

 
Eastern Mediterranean Region expressed an affirmative vote for the
decision point GF/B33/EDP18 with regard to performance assessment
framework and its implementation, with the following recommendations:

- The interpretation of results of assessments especially the
"360-dgree surveys" should be based on thorough quality control and
measures to ensure validity and reliability of information provided.

- There should be clear consideration of cross-cultural issues in
conducting and applying the performance evaluation

The proposed Global Fund Governance Performance
Assessment framework
Benchmarking and best practice
Following the Board approval of the Governance Plan for Impact, the Board established the Transitional Governance Committee (the “TGC”), who were charged with developing an established performance assessment framework and with overseeing the process of the assessments of the Board and its current standing committees and leadership.    
As part of the background work for this workstream, the TGC conducted a benchmarking activity, looking at the performance assessment tools and processes used for other comparable organizations including GAVI, UNITAID, PMNCH and several international NGO’s including HIV Alliance, Health Metric Network. The results showed a varied approach to performance assessment ranging from a selfassessment tool developed and administered by
the Secretariat of the organization and overseen by the Board or  committee itself to a completely outsourced process with the tools and assessments being implemented by an external third party.  The frequency of assessment ranged from annual to bi-annual.

Analysis of these findings, along with a review of industry best practice, showed that a robust performance assessment can consist of several key elements:

a) A self-assessment survey administered (online) to the members of the governing body
b) A 360 degree  survey of stakeholders who interact closely with the governing body or who implement its recommendations
c) 360 degree interviews with governing body members and relevant stakeholders
d) A document review of the documents and presentations provided  to inform the governing body
e) Direct observation of meetings by a third party

Components of the Framework
Based on this, the TGC developed the proposed Global Fund  Governance Performance Assessment Framework (“Framework”) attached as Annex 1.  
The main objective of the Framework is to provide the Global Fund Board with a full picture of the effectiveness of the Global Fund’s governing bodies in enabling the achievement of the targeted impact outlined in its Strategy and addressing the Board’s core functions. Routine performance assessment is necessary to provide accountability and to ensure that the Board and committees are discharging their roles and responsibilities, with sufficient skill and competency.   
To provide this overall picture, the Framework consists of 4 key components:
A. Self-Assessment of committee functioning and management which includes: a short online survey to be used within the committee to help improve overall performance.  
B. Assessment of the performance and effectiveness of the committees of the Board which includes: online survey for committee members; 360 dgree online survey for relevant stakeholders; 360 degree interviews for committee members and relevant stakeholders;
moderate review of documents and presentations; and direct  meeting observation of nonsensitive topics by the party conducting
the assessment and analysis.


C. Assessment of the performance and effectiveness of the Board which includes: online survey for Board members; 360 degree online survey for relevant stakeholders; 360 degree interviews for Board members and relevant stakeholders; moderate review of documents and presentations; and direct meeting observation of non-sensitive topics by the party conducting the assessment and analysis.

D. Assessment of the performance and effectiveness of the Board and committee leadership.
(Note: this step is done in parallel with elements b and c listed above, it is not a separate process) Questions on leadership effectiveness to be included in the following components of B and C above: online survey for Board members; 360 degree online survey for relevant stakeholders; 360 degree  interviews for Board members and relevant stakeholders; and direct observation of leadership  effectiveness during meeting observation of non-sensitive topics by the party conducting the assessment and analysis. 

The attached framework document provides an overview of the following elements for each of the
four components above:
 Participants
 Objectives
 Areas of Assessment
 Mechanisms of assessment
 Frequency
 Timing of the initial assessment
 Methods for reporting results
 Methods for incorporating results. 



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